Impact the accounts payable bottom line.
Automate your invoice processing.

Manual data entry creates hidden expenses and inefficiencies inside an accounts payable department. Every invoice that comes into your organization contains data that must be transferred from paper to financial and document management systems. Usually, the task of keying data is dispersed across a department, making it difficult to measure its negative impact. But when employees are keying data, they’re pulled from their core duties. This creates a higher labor cost, because it takes more time to get the important work done. Downstream decisions, such as payment approvals, can also be delayed when information doesn’t reach financial management systems quickly enough.

AnyDoc®INVOICE™ brings increased speed and efficiency into AP departments by minimizing manual data entry. The solution automatically captures and processes the data you need from invoices, such as vendor ID numbers, invoice dates, purchase order numbers, line-item descriptions and charges, payment terms, shipping charges, taxes and more.

Once information has been captured, validated and verified, data and images are ready for automatic transfer—on your schedule. Output can be directed to your financial database, ECM, ERP, document management and/or workflow systems. Data can flow to multiple destinations without increasing anyone’s workload.

AnyDocINVOICE enables flexible data exchange with almost every accounting or ERP system including SAP using AnyDoc®EXCHANGEit™’s SAP Certified Integration.*

With accurate invoice information delivered faster, your organization can start the approvals process sooner, providing substantial competitive advantages in reduced labor costs, higher productivity, improved vendor relations and capitalization on negotiated payment terms.

And, when combined with AnyDoc®REMIT™, you’ll experience a complete accounting solution by automating remittances in your accounts receivable department as well.

• Eliminate the headaches associated with paper-based processes
• Accommodate your accounting processes and rules—not the other way around
• Perform template-free AP invoice data capture with AnyApp™ technology.

Eliminate the headaches associated with paper-based processes: With AnyDocINVOICE, you can address the issues associated with paper-based systems that inflate costs and slow productivity, including:

• Manually sorting documents
• Keying data manually into one or more back-end systems
• Miskeying invoice data
• Physically routing documents through an organization for approval
• Making copies of invoices
• Manual cross-checking of line item and invoice totals
• Completing a two-way match of invoices to purchase orders
• Missing out on early-pay discounts
• Filing and retrieving documents
• Paying the same invoice more than once
• Locating lost or misfiled invoices
  

Accommodate your accounting processes and rules —not the other way around: AnyDocINVOICE provides hundreds of built-in rules which can be easily implemented to work with your business processes. You can also define your own rules. With AnyDocINVOICE, you can:

• Check subtotal math (quantity x price balanced to the extended price)
• Check columnar math (extended price + tax + shipping + other fees balanced to the invoice amount)
• Perform two-way matching between a purchase order and an invoice
• Validate a purchase order and its payment status to prevent duplicate payments
• Ensure invoice dates are in a valid date range
• Verify that vendor terms match negotiated agreements
• Confirm proper tax allocation

AnyDocINVOICE’s automated table-lookup feature can automatically verify purchase order numbers against information in your financial database to further ensure accuracy.

Perform template-free AP invoice data capture with AnyApp™ technology: As part of the AnyDocINVOICE solution, AnyApp™ technology, developed by AnyDoc Software, provides a better way to capture the common data that appears on all your invoices—such as vendor ID numbers or total amount due—but are found in different locations in each invoice format.

You simply define the data fields you need to capture, such as “Amount Due,” or “PO Number.” Then AnyDocINVOICE automatically and rapidly scans the entire invoice to find any variation or combination of keywords to locate the data you need. And, AnyDocINVOICE will remember where it found the data the next time an invoice from that vendor is processed, making data capture even more efficient.

*SAP® Certified Integration using AnyDoc®EXCHANGEit 5.1. (please contact us for more details about EXCHANGEit)

We are always happy to provide a free initial consultation, to discuss your objectives and requirements, to demonstrate our products or provide a highly competitive quotation. You can contact us directly on 01889 502473, via the web or by email.

Top