ScanFile - Options

ScanFile has been designed as a modular solution, so that you only have to purchase and implement the features and options you need. In this way, as your business grows, and requirements change ScanFile can grow and change with you. Zonal and Full text OCR can be added to the standard ScanFile application, which could then be enhanced with the Forms Recognition option. If you have barcoded documents, these can be indexed automatically, and if you need to keep track of who is doing what in ScanFile, the fully configurable Audit Trail option allows you to do that.

Libraries Barcode reading OCR Forms recognition/job separation sheets

Audit trail Document routing COLD Virtual printing

Libraries

Libraries are collections of the index information from Folders, enabling you to search across and view documents from multiple storage applications. With libraries, you can also perform conditional imports, defining criteria that documents must match to be included in a library.

Barcode Reading

This allows ScanFile to automatically read and index bar-coded documents whilst scanning.

Scanning

The OCR has two functions. Zone OCR can automatically index scanned documents from data contained within the page of a document. Full Text OCR creates a searchable word list from scanned documents, allowing you to search the contents of documents.

Forms Recognition/Job Separation Sheets

This option enhances the Zone OCR and allows different forms to be scanned into the same folder, and by configuring Forms templates, different index zones can be applied for each form. Job Separation sheets can also be designed, so as to divide documents while scanning

Activity Auditing

With the Audit feature, every event performed by all users can be logged to a central database and then reviewed and printed. The events to be viewed can be selected by folder or library, user and within a given date range

Document Routing

Documents can be assigned to pre-defined routes that will send documents to specific users and/or folders for viewing/commenting and approval. Each route can have multiple steps and documents can be sent from route to route

COLD

This option adds support for importing and automatically indexing computer generated spool data, which might otherwise be output to Microfiche, or held in printed form.

Virtual Printing

With ScanFile VNP, you can create irtual network printers, which then allow users to 'print' documents, which are then converted to TIFF format and saved to specified locations, then imported automatically into ScanFile Folders. The documents can also have zone and/or full text recognition performed on them while being imported.

For further information about ScanFile and it's various modules you can either contact us directly on 01889 502473, via the web or by email.


For a brief overview of ScanFile's additional modules click here.

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