ScanFile SBE (Small Business Edition) from CSG Ltd

CSG > Software > ScanFile Small Business Edition (SBE)

ScanFile SBE - Overview

ScanFile SBE, our standalone document management system, solves the problem of what to do with all the paperwork around your home or office, and the documents on your PC. Within minutes of installing ScanFile SBE, you can be scanning all your documents to user defined ScanFile Folders, making them easy to find and retrieve when you need them. ScanFile SBE also features integration with Microsoft Office products, so you can save documents from Word, Excel PowerPoint and Outlook directly to ScanFile, keeping those documents in their original format.

Also included is TIFFWriter, which allows you print from any Windows application to ScanFile, saving the documents in TIFF or JPEG format.

With ScanFile you can create document Folders with index fields tailored to the type of documents to be stored. Each Folder supports up to 10 index fields, giving you maximum flexibility on how to reference your documents.

ScanFile SBE includes as standard Full Text OCR, making it even easier to find documents at a later date as you can search the contents of the documents for the information you need.

ScanFile SBE can use a vast range of scanners, with TWAIN support built-in, as well as direct support for scanners from a range of manufacturers.

Quick and Easy

ScanFile ToolBox ScanFile does not have separate applications for scanning and viewing documents. Just one application allows you to carry out all of the tasks. Making it even easier is the Folder toolbox. The toolbox allows you to swap between scanning, searching and editing at any time without having to change windows, or select options from the menu's. Typically, a user can be trained to use the basic functions of ScanFile, such as scanning and retrieving in less than 15 minutes.

Create Storage Applications in Minutes
ScanFile v8 Folder Setup
Creating a storage Folder for your documents is the work of moments. Create up to 10 fields, specify what kind of information they are going to hold, add a keyword list if required, and save it. The Folder is then ready for you to add documents to.

You can create as many different Folders as you wish, in different locations on your workstation or network storage location.

The Extended settings and properties allow you to configure input masks, duplicate entry checks, mandatory fields and much more.

View Any Document
ScanFile v8 Image
ScanFile can display over 200 different document types, including all the most popular formats such as TIFF, JPG, PDF and MS Office documents. Also included are easy to use document navigation tools allowing you to quickly page through any document, and change its level of zoom and rotation.

You can view documents as thumbnails, and then select the pages you want to see, and you can also view multiple pages or documents at the same time.

Using ScanFile WebServer, your documents can be retrieved and viewed using just your web browser.

For further information about ScanFile SBE you can either contact us directly on 01889 502473, via the web or by email.

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CSG Limited, Brook House, Lower Leigh, Stoke on Trent, Staffs. ST10 4PY
Telephone: 01889 502473 Fax: 01889 502486 Email: info@csgdms.com

Document Management l Document Management Software l Data Capture & Forms Processing l High Speed Document Scanners l Large Format Scanners l Microfilm Scanners l Image Enhancement Software l Document Management Services l Legal Admissibility (PD0008) l Downloads l About CSG Limited l Contact Us l Site Map l Terms & Conditionsl Copyright

CSG are leading specialists in document scanning and document management systems. CSG provide document management consultancy, document management software, training, support, document management scanners, document scanning services, bulk document scanning and electronic document management systems.

Registered in England No. 4904089 - Registered Office: Brook House, Lower Leigh, Stoke-on-Trent, Staffordshire. ST10 4PY
VAT Reg. No. 825 8019 25

Document Management Products and Services provided by CSG

CSG have experience in providing a comprehensive portfolio of document management products and services for 25 years, listed below are some of the document management related products and services that we provide:

• Document Management Software
• Document Management Hardware (Scanners, etc)
• Overcoming naming conventions when indexing data in Document Management Systems
• Project Management for document management systems
• Timescale Management for document management systems
• Implementation of document management systems
• Data Capture for release to document management systems
• Forms Processing to get analytical data for export and archiving to a document management system simultaneously
• Invoice Processing to capture invoice data and to update accounts packages and archive to a document management system simultaneously
• Image cleansing software for ensuring optimum image quality for document management systems
• Document Management Services (Scanning, Data Capture, Data Conversions, etc)
• Microfilm Equipment (Scanners, Readers, Printers, etc)

In addition to document management hardware and software the CSG website also includes:

• Document Management company –background information on the document management solutions that we provide
• Document Management brochures
• Document Management software updates
• Document Management site map
• Document Management contact us
• Document Management legal admissibility
• Document Management solution implementation

Document Management Software:

CSG’s entry level Document Management software is ScanFile. The ScanFile software was introduced into the UK in the early 1990s and it’s continual development it have become a comprehensive but ‘easy to use’ document management system. ScanFile allows documents to be identified by upto 10 index fields, although much of this can be automated. Scanfile is a solid entry level software catering for all of the entry level requirements whilst providing some features and functionality only usually found in more advanced systems, allowing ScanFile to grow with your company.

FileDirector Document Management software is also supplied and supported by CSG. FileDirector caters for every Document Management requirement. A more comprehensive description of FileDirector and it’s modules can be found on this website, however below we have summarised FileDirectors core functionality and modules:

FileDirector Document Management:

• Document Scanning: the FileDirector Document Management system supports the entire range of Canon document scanners with it’s in-built drivers, although all other manufacturer’s scanners can be used via the standard TWAIN drivers or the optional ISIS module. FileDirector allows ‘Scan Profiles’ to be setup, predefining scanner options and configuration to allow end users to easily store documents of optimum quality within the system.
• Codeless Connector: the FileDirector Document Management system can be easily integrated with 3rd party softwares, either by a VB or C++ code writer using the in-built SDK (software development kit) or by using the Codeless Connector. The Codeless Connector allows integration without the need to write any code. This module allows you to perform searches, update index data or scan documents directly from your 3rd party software, saving end users from having multiple windows open on their desktop.
• Barcode indexing: barcode indexing is a very effective method of indexing documents in your Document Management system. It allows for documents to contain barcoded index information when generated so that when they are returned they can be scanned into your Document Management system and the index information will be applied to the index fields within the Document Management automatically.
• ODBC Links. The use of ODBC links allows you to link FileDirector’s indices to external databases on your system, allowing you to automatically update index fields with external data, negating the requirement for manual indexing and ensuring greater accuracy of the index information.
• COLD. Also a very effective method of indexing files within your Document Management system. The COLD module allows for files to be saved automatically within your Document Management system at the point they are submitted to the printer. This means that with no user intervention the Document Management system will contain the images and the data relating to each and every file. There is a one-off setup within the Document Management system to ensure that every time an invoice run (example document type) is performed they are contained within the Document Management system.
• Forms Recognition. Forms recognition allows selective indexing of data based on the type of document identified. FileDirector selectively indexes the document based on identifiers pre-defined by the administrator.
• OCR. FileDirector’s OCR (optical character recognition) allows documents and information to be found using full text searches.
• Imageprinter. Allows for electronic files to be saved within the Document Management system.
• Email indexing. This function provides automated indexing of selected emails within the Document Management system.
• Microsoft Office integration with the Document Management system. Once Filedirector is installed each client has a button so that the document created in the office application can be sent directly to the Document Management system, this is a feature used in other Document Management systems such as the Scanfile Document Management system.
• Document import. Automatic server based document imports can be scheduled from pre-defined network locations to your Document Management system, and manual imports can be performed by the Client using Scan Profiles set to Directory Scan. The Filedirector Document Management system can make these scheduled operations
• Virtual Network Printing. Using VNP, all print output can be converted to either single or multi-page TIFF files, and then imported to the Document Management system is particularly useful for spool data, reports etc. Management system. This option of the Filedirector Document Management system is particularly useful for spool data, reports etc.

Other Document Management Products:

• Captiva B-Wise.B-Wise automates the capture and distribution of information from documents, forms and invoices, and delivers reliable, retrievable information into your document management system or other application.
• Kofax VRS. VRS (VirtualReScan) automates cleaning, cropping, deskewing and contrast selection of scanned documents. VRS dramatically reduces the time required to prepare and rescan documents by ensuring that the first scan produces the optimum results.

Other Document Management services provided by CSG include:

• Document or archive scanning into Document Management systems
• Data conversion for use with Document Management systems
• Consultation for planning Document Management infrastructure requirements
• Project Management for Document Management implementation
• Training in the administration of Document Management systems
• User training for Document Management and Document retrieval
• Conversion of Canofile optical disks to Windows based formats for use with Document Management systems

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